Concluding an interview thoughtfully has a major impact on a candidate’s impression of your company. A professional and well-structured ending helps reinforce key points, clarify next steps, and leave a lasting positive impression. This final interaction can influence a candidate’s perception of your organization, even if they are not ultimately selected.
Why Closing an Interview Effectively Matters
The interview close is more than a formality—it’s a chance to solidify the candidate’s experience. By summarizing main points, clarifying the hiring process, and welcoming final questions, hiring managers can strengthen a candidate’s overall perception. Research shows that candidates are more likely to accept offers from companies where they had a respectful, well-organized interview experience. Even candidates who don’t receive offers may still share positive feedback about the company, boosting your employer brand. Learn more about how to interview from this related article by Dexterous.
Key Steps for a Successful Interview Close
Recap Key Discussion Points
Summarize the conversation to highlight the candidate’s strengths and confirm alignment with the role. This reinforces mutual understanding and sets the stage for further discussions.
Example: "To summarize, your experience with [skill] aligns with our needs in [area]. We appreciate the insights you shared on [relevant experience]."
Explain Next Steps Clearly
Outline what candidates can expect after the interview. Transparency about upcoming steps, timelines, and feedback avoids confusion and manages expectations.
Example: "We will be reviewing candidates over the next few days and will reach out by [date] if we proceed with your application."
Invite Final Questions
Offering time for additional questions shows respect and fosters transparency, allowing candidates to clarify any remaining points.
Example: "Do you have any final questions about the role or our company? We want to provide all the information you need."
Thank the Candidate for Their Time
Acknowledging the candidate’s time and effort fosters goodwill. A simple thank-you can make a positive, lasting impression.
Example: "Thank you for sharing your experience with us. We appreciate your interest and the preparation you put into today’s discussion."
Express Interest in the Candidate (If Applicable)
If the candidate seems like a good fit, a brief expression of interest may help sway their decision if they are considering multiple offers.
Example: "We’re impressed with your skills and feel you would be a great addition to our team. We’ll follow up soon with next steps."
End on a Professional, Friendly Note
Concluding on a friendly note humanizes the process and leaves candidates with a positive impression of your organization’s culture and values.
Example: "We enjoyed our conversation and wish you success in your career, regardless of the outcome."
Handling Situations Where the Candidate Isn’t a Fit
If you recognize early in the interview that a candidate is not suitable for the role, avoid suggesting further consideration if you’re certain they won’t move forward. Instead, wrap up the conversation professionally and express appreciation.
Example: "Thank you for speaking with us. While this role may not be the best match right now, we appreciate your interest and will keep your resume on file for future openings."
Common Pitfalls to Avoid When Ending an Interview
To ensure a positive candidate experience, avoid these common mistakes:
Giving Vague Feedback: Avoid overly general feedback if you are unsure. False encouragement may lead to unrealistic expectations.
Making Unrealistic Promises: Be cautious not to over-promise on timelines or future steps.
Rushing the Conclusion: A hurried ending can make candidates feel undervalued. Take a moment to wrap up thoughtfully.
Avoiding these errors strengthens your candidate experience and reinforces a reputation for professionalism.
Additional Tips for Closing Interviews
Use Consistent, Professional Language: Your tone should be both professional and aligned with your company’s culture.
Take Notes Post-Interview: Jot down your thoughts immediately after the interview to support accurate evaluations and ensure consistency in feedback.
For more advice on interview best practices, check out this resource from Harvard Business Review.
The Wrap Up
The conclusion of an interview shapes the candidate’s last impression and can significantly influence their overall experience with your company. Ready to attract top talent? Contact Dexterous to learn how we can help you build a motivated, diverse workforce aligned with your company’s goals.